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| DATE |
EVENT |
| May 6, 2009 |
Website Active |
| May 6, 2009 |
First Announcement |
| May 19, 2009 |
Pre-registration available |
| July 3, 2009 |
Pre-registration and abstract submission Deadline |
| July 17, 2009 |
Final Program selected |
| July 17, 2009 |
Registration Open for invited speakers, SOC, and selected contributed talks |
| July 24, 2009 |
Registration Open for selected poster presentations |
| August 7, 2009 |
General Registration open for meeting participants |
| August 28, 2009 |
Early Registration Ends (5:00pm EDT) |
| August 28, 2009 |
Late Registration Begins, registration fee increased to $450.00 (or until meeting capacity is reached) |
| August 31, 2009 |
Omni Hotel reservation cut-off date |
| September 4, 2009 |
End date for roommate assistance |
| September 15, 2009 |
Registration Closes |
Fees will be paid on the registration page when it opens. The registration fee will be
$350.00 (USD) for participants, and $200.00 (USD) for students (click
for more info on student support). The fee will increase to $450.00 at 5:00pm (EDT) on Friday August 28, 2009.
No registration fee refunds will be available after that time.
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The Workshop will be held at the
Omni Hotel on the
Historic
Downtown Mall in Charlottesville,
Virginia. For directions and maps, see below. The conference will
take place Monday through Thursday, Sept 21-24, 2009.
Charlottesville is a city of about 45,000 located
in the heart of Jefferson
Country, in Albemarle county
in the eastern half of the state of Virginia. It is 70 miles west of
the state capital in Richmond, 110 miles southwest of the nation's
capital in Washington D.C., 20 miles east of Staunton, and 70 miles
north of Lynchburg. Charlottesville is home to the sponsors of the
conference: the North American
ALMA Science Center (NAASC), located within the
Headquarters of the
National Radio Astronomy Observatory (NRAO); and the
Department of Astronomy
of the University of Virginia (UVa).
In late September, expect the weather to be warm
during the day, and comfortable at night (maybe a sweater).
However, check out wunderground
for a more complete forecast before your trip.
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Sunday evening, Sept 20, the poster area at the Omni Hotel
(Salon C) will be open
7:00-9:00 pm for setting up posters and picking up your registration
materials.
The meeting starts Monday morning, with a continental breakfast and
conference registration 7:30-8:30am. The program begins at 8:30am and
runs until about 5pm.
Monday evening, September 21, there will be a reception sponsored by Dr. Fred Lo,
Director of the NRAO, at the
NRAO
Technology Center (NRAO-NTC), located about 1.5 miles west of
UVa's Central Grounds. Tours will be available for the ALMA
Labs, including the North American Front End Integration Center. Bus
transport from the conference to NRAO-NTC before the reception, and back to
the Omni hotel after the reception will be provided. During on-line
registration, attendees must indicate whether they will take a tour, so
that we may properly organize them. NOTE:
Due to the limited time
available during the NTC reception, we cannot accommodate everyone on
the NTC tour (but we will do our best). In any event, those who
request a tour will be given priority by order of conference
registration.
The conference continues Tuesday, 9:00am-5:00pm. On Tuesday evening
from 5:00-6:30pm there will be a poster viewing session with wine and
cheese. On Wednesday evening, there will be a reception followed by the conference dinner from 7:00-9:00pm, all at the
Omni Hotel.
Thursday is the last day of the conference, with the program running
9:00am-4:30pm.
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To encourage participation of students in the meeting we have a reduced registration rate
of $200(USD) for students. In addition, students who are selected to give an oral or poster presentation
will have five nights of double occupancy lodging at the double occupancy rate provided
by the meeting.
We will maintain a list of people who are interested in sharing a room
with other meeting participants. Please send an email to Laurie Clark
(lclark@nrao.edu) if you wish to be added to this list. Roommate
assistance will end on September 4th.
By Air
You can fly directly to Charlottesville via
commercial air service into Charlottesville
Albemarle Airport (CHO, 434-973-8342), about 8 miles north of
town, with direct service from Atlanta GA, Charlotte NC, Cincinnati
OH, Detroit MI, New York LaGuardia NY, Philadelphia PA, and Washington
Dulles. CHO is served by Northwest, Delta, United Express and US
Airways Express.
You can also fly into either Washington Dulles
International Airport (IAD, 703-572-2700, 2 hour drive), Ronald Reagan Washington
National Airport (DCA, 703-417-8000, 2.3 hour drive), or Richmond
International Airport (RIC, 804-226-3000, 1.3 hour drive). If you
do so, you should probably rent a car (all major brands are available)
and drive to Charlottesville (see maps and driving instructions
below). This is the U.S., so public transportation is
pathetic. Specifically, there is no bus or train service directly from
any of the above airports. Van service from the airport may be
arranged with Van on the Go
(Charlottesville: 434-979-5466; Nationwide: 800-459-5645. The hotel
with the room blocks is located in Zone-1), although
their prices are outrageous ($200-$300 USD one-way). If you are
having problems with your ground transportation, please contact us at
galaxies09@nrao.edu.
Taxi Information from CHO can be found here.
Directions From airports:
- MAP from CHO-Downtown
- MAP from IAD-Downtown
- MAP from DCA-Downtown
- MAP from RIC-Downtown
By Car
We have reserved blocks of rooms at the
Omni Hotel (235 West Main Street Charlottesville, Virginia 22902
Phone: +1-434-971-5500, Fax: +1-434-979-4456). The conference rate is $165 (not including tax)
Complimentary parking is available for those staying at the hotel.
Parking at a $6.00 per day reduced rate will be available for other
conference attendees
There are only 100 rooms available at the conference rate. Use This
link to book a room at this rate. Rooms must be reserved
by August 30 to get the conference rate.
For either hotel, attendees will have
to reserve their own room. Make sure to specify the group code 11200105183
or "NRAO/ALMA Conference".
If you
experience difficulties booking the hotel please email
galaxies09@nrao.edu
We will maintain a list of people who are interested in sharing a room
with other meeting participants. Please send an email to Laurie Clark
(lclark@nrao.edu) if you wish to be added to this list.
Friday, September 4th will be the final date for receiving roommate assistance.
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There are good restaurants within walking
distance or a short ride from the hotels.
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You can find on-line information about Charlottesville, and things to
do in Charlottesville, at the following websites:
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There will be two computers set-up for putting talks on. One will
be a Mac and the other a PC running Windows. The software
available on each is as follows:
- Macintosh: OS-X Leopard (10.5), Office2004, Office2008 (both include
Word & Powerpoint), Keynote, Acrobat, Safari, Firefox, Quicktime,
DivX player
- PC/Windows: Windows-XP, Office2007 (includes Word & Powerpoint),
Internet Explorer, Firefox, realtime player, windows media player
Please email us at galaxies09@nrao.edu if you require software not
included in the above list.
All speakers should transfer their talks to a memory stick and
bring the memory stick to NRAO support staff BEFORE the start of their
session, preferably during the morning of their scheduled talk.
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Posters should be no larger than 35 inches wide x 42 inches tall
(89 cm x 107 cm). They will be set-up near the Omni Ballroom, in
Salon C on the first floor. Participants can set up
their posters either Sunday evening, September
20 from 6:00-9:00 pm, or Monday morning, September 21 from
7:30-8:30am. Numbers will be assigned for each poster presentation,
and participants will receive a map of poster locations with their
registration package.
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Under Computer Information - Unlimited wireless connection is available in the
lobby using the Omni Lobby connection. There will be limited connection in the
pre-function area and meeting area during conference hours.
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A Continental Breakfast and plated lunch will be provided each day
at the Omni. Coffee and snacks will be available during breaks.
The Conference Dinner will be held Wednesday evening in the Atrium of
the Omni hotel. If you have a guest that you would like to join you
for the dinner, please indicate this when you register ($50).
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